Dedicated fleet audit
Dedicated and private fleet operators get the same line-item audit rigor as parcel or LTL — anchored to telematics ground-truth, not the carrier's invoice. Reconcile mileage, fuel, accessorials, and per-load profitability against what the trucks actually did.
The dedicated fleet dashboard — route counts, 30-day findings, overcharge vs undercharge totals, anomaly events.
What gets verified
GPS-anchored, not carrier-reported
Pull odometer + GPS positions from GeoTab / Samsara. Compute actual loaded vs deadhead miles per load. Flag carrier invoices that over-report mileage by more than a configurable threshold.
Reimbursement vs actual
Match dedicated-contract fuel reimbursement rates to actual gallons consumed per route. Cross-check fuel-card transactions for IRS-compliant audit trail.
Detention, dwell, layover
Telematics confirms arrival + departure times at each stop. Detention charges only valid when actual dwell exceeds your free-time window — agent surfaces fakes automatically.
Per-load P&L
Every load gets a complete cost profile so dedicated-route unit economics stay visible.
- ✓Driver pay — per-mile, per-stop, per-hour models from your driver-pay matrix
- ✓Equipment cost — depreciation, lease, maintenance allocations per loaded mile
- ✓Fuel cost — actual gallons × bulk fuel price, not invoiced surcharge
- ✓Tolls + permits — captured via transponder data + state filings
- ✓Allocated overhead — dispatcher + admin per-load allocation rules
- ✓Revenue — billed amount from your customer invoice (Customer Invoicing module)
What's in the app
Load-level audit dashboard
Per-load reconciliation: planned vs actual miles, planned vs actual dwell, billed vs computed cost.
Driver-pay matrix
Configure per-mile / per-stop / per-hour rates, bonuses, deductions. Drives both audit + driver-payment workflows.
Route-level profitability
Roll up loads → routes → customer contracts. Identify routes that are systematically losing money before contract renewal.
Carrier scorecard (3PL audit)
If you outsource the dedicated fleet to a 3PL, score the carrier on mileage accuracy, fuel-claim accuracy, and detention legitimacy.
See your dedicated routes under the microscope
Bring a recent dedicated-route contract, a month of telematics data, and the corresponding carrier invoices. We'll show you the per-load picture.
Request a demo